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Oregon Cultural Trust Grantwriting Workshop

I attended the Oregon Cultural Trust Workshop this morning and represented PATA. The following is the notes I took from the workshop and some deadlines.

The main points of the workshop were as follows:

CHAMP - Culture, Heritage, Arts, Movies, and Preservation. It is a coalition. CHAMP is having a rally in Salem to encourage legislature to continue to fund the arts. This will occur April 30th in Salem. To find out more about the activity go to:

There will be display information, live performances, and a chance to speak about the need for more money to be given to the arts.

Grant Deadlines:

Oregon Arts Commission
Deadline: May 1, 2007.
call: 503-986-0082

Oregon Cultural Trust
Deadline: May 15, 2007
Grants provided for projects occurring August 1, 07-July 31, 08.
call: 503-986-0088

Oregon Council for the Humanities
Deadline Fall Grant Cycle: Letter of intent postmarked by Aug. 17. Applications postmarked by Sept. 28, 2007
Deadline Spring Grant Cycle: Letter of intent postmarked by Feb. 15, 2008. Application postmarked by March 28, 2008.

More information about the counsel:
call: 503-241-0543
email: Carol Hickman:

Other helpful web sites: look under Measuring Joy article Assists in looking up public records. Assists in technical assistance.

Hints for Oregon Cultural Trust Grant Writing:
How is your organization responding to the theater environment?
Tell a clear story about your organization.
Focus on what is important.
Be honest, don't make things up about the organization you represent.
Understand the role of your board of directors and who they are and what role they play in the company. Also understand the role of the board and the E.D. (Executive Leader). Provide bios from the board members and staff.
Understand your mission and how it works for your current project (the grant request project).
Evaluate outcomes based on measurements. How is the audience/public effected by the project. Hint: look up evaluate on google and see what you come up with.
Add up your budget correctly. The budget should reflect the narrative portion of the grant proposal and the evaluation portion.
In-Kind Donations should been given a economic value. In-Kind is any donations of: time, money, and space.

The Oregon Council for the Humanities has a two step grant application process:
Step 1 - Letter of intent - this letter must be provided to the council prior to the submission of the grant application. Carol Hickman will contact you after receiving the letter to let you know to proceed with the grant proposal. See her contact information above.
Hints on what types of grants you can get...Hiring a humanities scholar to work for you for a period of time. Audience talk back after shows. Community outreach.
Grants range from $1000-$5000.

Budget portion of the grant:
3 parts:
  • Direct Cost
  • In-Kind Cost
  • Cash Cost

Provide two letters of support from past audience members, donors, educators (education outreach), someone you have served recently.

Jim Cox from Oregon Cultural Trust OCT: OCT funds: Arts, Heritage, Humanities.
Those who donate to your 501c-3 and match that donation to the trust will get a tax credit on Oregon income taxes.
Tribal coalitions and Multnomah coalition.
Include in your application Letters of recommendation from past grants received. Who supported your 501c-3 in the past and include them in the grant proposal.

OCT has four categories for grant applications:
  • Access - increase peoples involvement
  • Creativity - new plays/works.
  • Preservation - historic building or culture building.
  • Capacity - improve building or staff.

Must choose one category before applying for the grant.
Narrative portion of application is in 100 words or less. Tell the story of your organization:
  • Who
  • What
  • When
  • Where
  • How

Grant proposal should be four pages:
Narrative - who else is involved with project (actors/directors). Why project is needed? Outcomes that are sought.
Organization over view (from 3 paragraphs to 1 page) - Who are you? How long have you been around? Who do you serve? Your mission? 1-2 examples of successes and challenges. Why your organization is the best to pull off this project.
Project (this is the project you are requesting money for) - It must match your narrative.
Time line - It helps break down your evaluation.
Evaluation - How were partners involved in project? Who will come to event? Who will volunteer? Who will come again and why?

Grants are scored by:
  • Significance of project
  • Goals and intent
  • Impact of public benefit
  • Fiscal management of project and last yr fiscal management
  • Evaluation/Assessment
  • Potential to advance goals of cultural trust

Their logo must go on your the projects marketing material (ie postcards, posters etc.)

If you have any questions drop me an email. I have copies of the handouts if needed.

Faith Verrill Chandler